Businesses in Belgium must switch to the electronic invoice (e-invoice) network Peppol for all Business-to-Business (B2B) related transactions from the 1st of January 2026.
The e-invoice mandate aims to improve invoice security, streamline financial processes, and ensure compliance in the exchange of invoices. To stay compliant and avoid penalties, understanding Peppol invoices, the Peppol registration process, and finding a trusted Peppol Service provider is crucial.
What is Peppol and Why Does it Matter?
Peppol (Pan-European Public Procurement On-Line) is a secure international standard that facilitates the exchange of electronic business documents. Under the Peppol obligation 2026, Belgian businesses must send and receive invoices solely through the Peppol network using the Peppol BIS 3.0 format.
How Peppol works in one minute
Why is Peppol Important?
By adopting Peppol, businesses benefit from:
- Enhanced security – Only verified Peppol network members can exchange invoices, minimizing fraud risks.
- Improved efficiency – Automated data exchange reduces errors and delays and frees manual capacity.
- Compliance assurance – The structured format meets the European Union’s invoicing standards.
Belgium’s move to Peppol aims to reduce tax evasion, and create a smoother invoicing process for businesses of all sizes.
Key Compliance Rules for Peppol in Belgium 2026
To align with the Peppol obligation 2026, Belgian businesses must:
- Use the Peppol platform for all B2B e-invoices.
- Adopt the Peppol BIS 3.0 structured format.
- Stop using paper invoices or unstructured formats like PDFs (except for B2C transactions).
Is your business already uses an Electronic Data Interchange (EDI) system? You can continue doing so as long your invoices meet the European standards EN 16.931-1 and CEN/TS 16.931-2
Finding a Trusted Peppol Service Provider
Working with a certified Peppol Service provider ensures your business connects to the network via a Peppol access point. These providers help transmit invoices securely and efficiently. As an official Peppol Service provider recognized by the Belgian Ministry of Finance, Routty, Dynatos’ e-invoicing solution is listed in the official provider’s directory.
A reliable Peppol Service provider should offer the following:
- Assistance with the Peppol registration to link your business to the network.
- Perform automated invoice validation to ensure documents meet the required Peppol BIS standards.
- Dependable data exchanges that minimize errors.
- Integrations with ERPs and other financial systems within your organization for smooth operations.
- Regular system updates to meet changing compliance rules.
How Dynatos and Routty Simplify Peppol Compliance
At Dynatos, we developed the e-invoicing platform Routty, a powerful solution that simplifies digital document exchanges and a standardized Peppol integration to ensure your business remains compliant.
Prepare your organization for Peppol
To prepare for the Peppol obligation 2026, follow these key steps:
- Review your current invoicing process: Identify gaps that could affect your Peppol integration, like processes, software that is used, and how the organization currently handles invoices.
- Partner with a certified Peppol Service Provider: Providers like Dynatos with the e-invoicing platform Routty ensure direct integration with the network and compliance.
- Educate Your Teams: Ensure your finance and IT teams understand the Peppol standards and software to provide Peppol BIS financial documents.
The Peppol obligation 2026 is a significant shift in Belgian invoicing requirements. By selecting a certified Peppol Service provider and completing your Peppol registration via a secure Peppol access point, your business can stay compliant while improving efficiency.
