Jumbo Transport is a modern transport and logistics company focused on providing high-quality solutions for Danish companies. Headquartered in Brøndby, the company operates across Scandinavia with over 100 employees in locations including Brøndby, Brabrand, Malmö, Oslo, and Haderslev. In 2017, they managed around 100,000 shipments across Europe and aim to increase this number with their new South Jutland office. Jumbo Transport employs several electronic solutions to minimize manual work, ensuring efficient handling of orders, tracking, and payments.
Challenges
Before implementing Tungsten AP Essentials, Jumbo Transport faced significant challenges with manual invoice handling. The company dealt with various formats requiring manual invoice numbers and date optimization. Large invoices containing numerous item lines were particularly cumbersome, demanding extensive manual processing and leading to inefficiencies. The reliance on manual processes hindered their ability to scale effectively with their growing business.
Solution
To address these challenges, Jumbo Transport implemented Tungsten AP Essentials, a cloud-based solution on Microsoft Azure. This solution automated the handling of diverse invoice formats, allowing for seamless processing of both PDF and XML invoices. Key features included holding invoices, sending emails for clarification, splitting invoices into multiple pages, and efficiently handling product lines. Tungsten AP Essentials also enabled the quick interpretation and routing of invoices to the correct approver through the use of reference numbers.
Results
The implementation of Tungsten AP Essentials brought significant improvements to Jumbo Transport’s invoice management process. The automation reduced manual handling, streamlined the overall process, and increased efficiency. One of the most significant quantifiable results was the ability to process large invoices, such as monthly invoices with approximately 560 item lines, without any manual intervention after initial runs. This automation cut down the time spent on invoice handling by 50%, allowing employees to focus on more value-creating tasks.
50%
Reduction in handling time
