Saving, sending, and receiving financial documents has various regulations and standards, especially internationally. These regulations were standardized in the so-called “PEPPOL BIS” (Business Interoperability Specifications). Using e-Invoicing or an e-Delivery platform makes it easy to comply with these standards and laws. With the Dynatos e-Invoicing platform Routty, you can archive, receive, and send financial documents in pre-formulated standards and processes. One of those is through the PEPPOL access point.
What is PEPPOL?
The Pan-European Public Procurement Online (PEPPOL) network enables trading partners across Europe to exchange electronic documents via the PEPPOL network. The documents that can be processed through the channel include: electronic orders, shipping notes, invoices, contracts, and more. Through the Access points, buyers and suppliers can connect to all users of the PEPPOL network. For example, users can connect to the system once, send and receive invoices internationally, and place purchase orders and tenders.
PEPPOL consists of some standards that enable cross-border eProcurement. A contract structure owned by OpenPEPPOL regulates the use of this all. Although the network is not an eProcurement platform, it does offer a range of technical specifications that can be implemented in existing financial and ERP systems.
Open PEPPOL
OpenPEPPOL is an international non-profit association created to allow companies to communicate electronically with each other and every European public institution. Before the establishment of the PEPPOL network, it was already possible to invoice internationally and place international orders. However, due to the many different systems, regulations, and standards, the existing channels were not connected, so invoices and orders often still had to be manually created.
OpenPEPPOL offers a channel with fixed protocols and is legally compliant internationally. This allows companies to invoice internationally and exchange orders. More and more government agencies and countries are also using the network for tenders and sending and receiving invoices. Many European governments already use the system, and several countries have made the channel mandatory to invoice the government.
Electronic Invoice delivery with Routty
With Routty, you use an e-Delivery solution for processing incoming and outgoing invoices and financial documents. Routty offers standard solutions for the delivery and receiving of invoices by email but also a direct connection with customers, e-Invoice platforms, or networks, including the PEPPOL network. The Routty platform makes it easy to add channels and process documents regardless of how they enter or leave the organization and in all file formats, including, for example, email attachments, XML, EDI, or PDF files.
PEPPOL benefits:
- International Financial Document Processing Network (PEPPOL e-Delivery Network).
- Built-in document specifications, standards, and processes (PEPPOL Business Interoperability Specifications “BIS”).
- Technical and legal base for eProcurement standards.
- E-catalog to exchange information on goods and services offered under contract.
- E-Orders and e-Invoicing provide the buyer and suppliers with pre-specified procedures to exchange standard business information to both companies and governments.
Overview of the Peppol Network
Peppol operates as a network of interconnected Access Points, such as Routty, facilitating standardized electronic document exchange among businesses, government agencies, and other entities. The network functions on a four-corner model involving the sender, recipient, and their respective Access Points. When a business initiates an e-Invoice or other electronic document, it is transmitted to their Access Point, where it undergoes validation to ensure compliance with Peppol standards.
Encrypted document exchange
The document is then securely encrypted and transmitted to the recipient’s Access Point via the Peppol network. Upon receipt, the recipient’s Access Point validates the document before decrypting and delivering it to the recipient’s system. This process enables seamless exchange of electronic documents across borders and industries.
Cross-border trade with the Peppol network
Businesses that use Peppol can streamline procurement processes, reduce manual intervention, and enhance efficiency while adhering to regulatory requirements and ensuring data security. Certified Peppol Access Points play a crucial role in facilitating secure and compliant electronic document exchange, empowering businesses to use Peppol for cross-border trade and procurement activities.
Standardized country practices
To address interoperability challenges, Routty has implemented standardized practices in various countries. Additionally, leveraging advanced encryption technologies and compliance management solutions can further enhance the security and privacy of data transmitted over the Peppol network, ensuring regulatory compliance and mitigating the risk of data breaches. By proactively addressing these challenges and leveraging certified Access Points like Routty, businesses can unlock the full potential of Peppol, streamlining procurement processes, reducing costs, and facilitating cross-border trade with greater ease and security.
Exhange financial documents save and secure through the standardized Peppol-network and automatically comply to international regulations.
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